Embedded Files
A complete multi approval document review system built on Microsoft Power Platform. Designed for companies that need structured governance, automation, visibility, and control.
Supports unlimited documents, unlimited users, automated reminders, escalation workflows, risk tracking, and SharePoint-based document storage.
What This Solution Delivers
- Automated multi-level approval process
- Parallel and sequential approval structure
- Role-based reviewer assignment
- Full audit trail and comment logging
- Risk and issue tracking per document
- Real-time dashboard visibility
- Microsoft Groups document sharing
System Architecture
This solution is built with structured data governance using 7 core tables:
- Document Table – Core document lifecycle management
- File Metadata Table – SharePoint storage & metadata mapping
- Document-User Relationship Table – Multi approval mapping
- Master User Table – User hierarchy and manager mapping
- Risk Table – Risk tracking (impact vs probability)
- Issue Table – Issue management per document
- Comment Logs Table – Extracted Word review comments
Automation Workflows (4 Power Automate Flows)
1. Document Creation & Reviewer Notification
When a document is created, it is automatically stored in SharePoint and reviewers are notified instantly via email.
2. Comment Extraction Flow
Word document comments are automatically extracted and stored in the Comment Logs Table for centralized visibility.
3. Reminder & Escalation Flow
If deadlines are missed, reminder emails are sent. Escalation emails are triggered to managers when approval is delayed.
4. Publish Notification Flow
When a document is approved and published, stakeholders are automatically notified.
Advanced Visibility Screens
Risk Heat Map (Impact vs Probability Matrix)
Gantt Timeline View for lifecycle tracking
Calendar View for deadline management
Executive Dashboard with approval status insights
Built for Workforce Automation
This is not just a document management app.
It is a structured workforce automation system that transforms manual approval processes into a controlled, measurable, and scalable digital workflow.
Ideal for enterprises seeking compliance, accountability, and operational efficiency.
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